This is an anonymous post from an Elpha member.

Tools/recs for organizing links and images

Posted in:Lifestyle Management and Leadership Productivity Vendors & Products

What tools do you use to create a large repository of information that you want to use again? In my freelance business, I’m constantly screenshotting and saving links and posts across newsletters, text messages, social media bookmarks, images, and new networking contact info. Im struggling to keep all this info organized. The data I’m saving really ranges from a contact name, to an industry article to save or reread, to content I need to approve, and LOTS of images (which are really hard to tag and refund again—the best tool right now may be the search features on my Apple Photos app).

Curious to hear what works for you!!

kaitlingraham·Jun 04

I don't have a specific software that I use, but I utilize folders on my desktop and bookmarks bar as well as google sheets when I have a lot of information for one project. I think HubSpot might do link and image organization, so that might be something to look into

CristinaM·Jun 05

I've been using Evernote for a looooong time and it's served me well as a repository of whatever I need, with super search powers (for images included)Lately I've been setting up a Coda system, powered by a GDrive info depository system (links work like a charm) to better segment by type of projects / clients / sales / product / reference content, and it's looking good so far .

Noriko51·Jun 06

never heard of coda until your suggestion, but looking into it now! looks promising so far, thank you.

marieofvenus·Jun 05

Trello (https://trello.com/) might be a great option for this. I swear, you might be me from your description, lol. I remember when I told my business bestie that I text and FB message myself all kinds of things. Her mind was blown that was possible. 😆 I always joke that whoever inherits my phone when I'm gone will marvel (is that really the word 😏) at all the things I've noted to myself.

Noriko51·Jun 06

i will never be an inbox zero, clear desktop, single ecosystem type person and i've come to accept that. but starting with decent software to try haha. i'll check out trello, thank you!

marieofvenus·Jun 06

You are so welcome! Good luck!

libbymicheletti·Jun 10

A few thoughts!Notion is my love forever so if you want to use it to track and create content, making a “resources” database could be great…but it’s not seamless to get things into it on the fly so you’d have to set up time to regularly organize your links.Other ideas:Just the notes app on my phone has been a game changer, on iOS.Also Obsidian could be really useful because it’s a simple interface and I like that you can create a mental map / visual interface and link notes in it. I’d watch some videos on YouTube on how to get started with it as a 2nd brain!

MichelleFuentes·Jun 12

I haven't used it yet, but My mind (https://mymind.com/) seems interesting. It's web browser extension which is cool. I think it costs money monthly tho

KatieHong·Jun 12

This is my favorite topic: taming the mad web of important information captured from all corners of places that spark inspiration. Then taking it to the step where it is prime and ready to uncover at the right moment and time to make something. The answer: Welcome to the world of Personal Knowledge Management. More recently seen in the mainstream under the name "Building a Second Brain" (popularized by Tiago Forte) but DEEPLY embedded in personal productivity, writing space, and so on. The solution to your struggle has taken many forms, the simplest are the ones you mentioned - a tool that has good capture and retrieval functions like image recognition on google/samsung/amazon/apple/evernote photos. For more text oriented things there are "read later" tools like instapaper or pocket or any RSS type feed really. But the real magic are in the ones with database/linking capabilities and an ENTIRE tech stack/system built behind it. These are those that use Notion, Obsidian, Loqseq, Airtable, and beyond. The key isn't just in the tool but the system of habits and triggers that bring the specially designed information formats to amplify how you make sense of the world. Think of the fully automated systems built by the likes of:- Chris Dancy (world's most connected man + amazing author) who's mostly build his system on AirTablehttps://www.youtube.com/watch?v=2WUXpRhlTT4&t=229s&pp=ygUUY2hyaXMgZGFuY3kgYWlydGFibGU%3D- Marie Paulin's ecosystems on Notion https://mariepoulin.com/blog/ (her annual reviews are some of my favorites things! https://mariepoulin.com/blog/2021-year-in-review/) - Or the other Notion Super user that BROKE the barriers of Notion: Thomas Frank who figured out how to tame his information to amplify the way he creates and shoots content. https://thomasjfrank.com/creators-companion/- For the writers out there, there's Nick Milo and his Mastery of Obsidian that's birthed some of the most interesting and engaging workshops to make SENSE of the notes we make in a way that makes us thinking and reason so much clearer https://www.linkingyourthinking.com/obsidian-flight-schooland so much more. Welcome to my rabbit hole 🐰.....I've personally adapted a tech stack of several tools and planning on linking them together with zapier/IFFFT or some other automation or AI thing. The possibilities are truly endless.

LouiseO·Jun 16

I used to use Evernote but it's been getting slower, clunkier and more expensive by the month, so I recently switched to Amplenote. Good filing system, note taker and it has a chrome extension, just like evernote, for capturing online articles/social media etc... Early days but I really like it